eProcurement
Automation for Efficiency
By automating the buy-ship-bill process for indirect materials, you can achieve greater visibility into your supply chain and spend less time managing it. Automated procurement also streamlines the generation, execution and reconciliation of purchase orders, greatly reducing transaction costs.
Vallen integrates our on-site technology—vending machines, scanners, RFID readers and storeroom management systems—with an automated procurement solution that links your ERP systems directly to ours. That provides:
- Customized, on-demand access to the data you need for planning, accounting and vendor consolidation purposes, including usage and spend right down to the item level.
- Automatic ordering and fulfillment in accordance with contract when inventory reaches a preset level—supplies are replenished with no manual intervention on your part, reducing stock-outs and the need for emergency orders and employee “stashes” of extra supply.
- Improved information capture to reduce waste and inventory discrepancies.
- More accurate knowledge of inventory location and quantity, reducing excess inventory, stock-outs and the need for costly ad hoc emergency shipments.
- Greater productivity for supply procurement staff, with less time spent on administrative tasks.
We can also work with you to set up approved product lists, e-catalogs and purchase authorization rules that limit hard-to-track “rogue” ordering. At the same time, we’ve got the flexibility to handle special orders when needed.
EDI
Add efficiency, accuracy and speed to order fulfillment with Vallen EDI
EDI Enhances the order workflow process in many ways, including:
Avoidance of order processing delays
– The faster Vallen receives your purchase order – the more quickly we can deliver to you
Purchase order placement costs
– The less time and associated costs by eliminating manual processes such as email or faxing
reduce errors
– What was electronically populated in your material requisition is what is conveyed for order fulfillment
assurance of order placement
– EDI offers electronic acknowledgement of order placement
enriched data
– Beyond the items and quantities, EDI offers the ability to carry multiple data elements such as cost accounting, material management, line level taxation, etc.,
vallen can accept most any form of electronic data and transform that data into orders.
data format examples (not excluded to):
• ANSI x.12
• cXML
• EDIFACT
• Delimited text
Punchout
Streamline Ordering Using Punchout Integration
Do you utilize an e-Procurement application for purchasing?
Use Vallen punchout solutions to connect your purchasing application to our extensive online electronic catalog.
What is Punchout?
Punchout links your buyer’s e-Procurement application directly to the Vallen website providing a seamless shopping experience. While in their procurement application’s browser frame, your buyer “punches out” to our website without ever leaving their platform. The user can browse our website, search for products, and build a shopping cart. When ready to check out, the user is directed back to the procurement application to complete the purchase. An order is not submitted until the purchase order is approved through the procurement application and transmitted to Vallen.
Benefits of Punchout with Vallen
- Seamless integration with your selected procurement application
- Wide array of quality products
- Custom product assortment to vertical commodity agreements
- Multiple methods for searching products
- Dynamic item maintenance
- Alignment with your existing purchasing workflow and order maintenance
How Does Punchout Work?
Buyer searches
eProcurement system
Buyer selects link to
Vallen's punchout catalog
Buyer adds products to cart
Items are brought back into
buyer's eProcurement system
and a requisition is created
Order confirmed and approved
then sent to Vallen for fulfillment
Get Started Now!
Contact your local
Vallen representative
eLink
Email .pdf To Order
If you are a placing a significant volume of purchase orders via e-mailed .pdf documents, use Vallen to add EDI-like order efficiency and accuracy to the process.
If your ERP is currently creating purchase orders in this format or has the capability of creating purchase orders with automated e-mailed .pdf, Vallen can help.
Vallen uses OCR technology to map your standard formatted purchase order data directly into our ERP for automated order creation.
Here are the main considerations that set the stage for taking advantage of the solution:
- Are .pdf purchase orders automatically generated vs. manually ‘scanned’?
- Are orders primarily for repetitively purchased items (vs. spot-buy items)?
- Are you using your own internal art numbers for order placement?
